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Laxgalts'ap
Laxgalts’ap
Village Government
Laxgalts’ap Village Government

Facility Rental Agreement

This agreement may be completed online, printed, saved as a PDF, and retained with the approved rental request. A rental is not confirmed until Laxgalts’ap Village Government provides written approval.

Submit a Rental Request View Rental Terms
Note: This agreement is intended to accompany the online rental request. Staff may require additional information, permits, security, insurance, or conditions before final approval.

1. Renter / Applicant Information

2. Event Information

3. Facility or Facilities Requested

4. Rental Fees

No rental deposit is currently required. The renter remains responsible for approved rental fees, additional staffing, cleaning charges, security costs, damage, missing equipment, or other costs arising from the rental.

5. Alcohol, Security, Food, and Equipment

Room Setup

6. Agreement Terms

  1. Approval required. Submitting a rental request or completing this agreement does not confirm a booking. A booking is confirmed only when Laxgalts’ap Village Government provides written approval.
  2. Approved use only. The renter may use the approved facility only for the event and purpose described in this agreement.
  3. No transfer or subletting. The renter may not transfer, assign, sublet, or allow another person or organization to use the facility under this agreement without written approval.
  4. Changes require approval. Any change to the event type, attendance, date, time, facility use, alcohol service, food service, equipment needs, or setup requirements must be approved in advance.
  5. Occupancy and safety. The renter must comply with all occupancy limits, fire safety requirements, emergency access requirements, and staff directions.
  6. Alcohol and permits. If alcohol will be served, sold, or present, the renter is responsible for required permits, licences, approvals, insurance, security, supervision, and legal compliance.
  7. Food service. If food is served or the kitchen is used, the renter is responsible for safe food handling, proper cleanup, and any applicable food service requirements.
  8. Equipment and decorations. Equipment must not be moved, altered, removed, or used in a way that may cause damage or risk. Decorations must not damage walls, ceilings, floors, windows, doors, fixtures, or equipment.
  9. Cleaning. The renter must return the facility in a clean, orderly, and undamaged condition and remove garbage, food, decorations, supplies, and personal items unless otherwise approved.
  10. Damage and costs. The renter is responsible for any damage, loss, excessive cleaning, missing equipment, additional staffing, security, or other costs arising from the rental.
  11. Insurance. Laxgalts’ap Village Government may require proof of general liability insurance and may require that Laxgalts’ap Village Government be named as an additional insured.
  12. Supervision and conduct. The renter is responsible for the conduct and supervision of all guests, children, youth, volunteers, performers, caterers, contractors, and organizers attending or supporting the event.
  13. Cancellation or modification. Laxgalts’ap Village Government may cancel or modify a booking if the facility becomes unavailable, if safety concerns arise, if required information is not provided, if payment is not received, if required insurance or permits are not provided, or if the renter does not comply with this agreement.
  14. Indemnity. The renter agrees to be responsible for claims, costs, damages, losses, expenses, injuries, or liabilities arising from the renter’s event or use of the facility, except to the extent caused by the negligence or wilful misconduct of Laxgalts’ap Village Government.

7. Renter Acceptance

Renter / Applicant Signature Date: ______________________________
Printed Name Date: ______________________________

For Laxgalts’ap Village Government Use Only

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